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bride and groom facing each other lovingly in front of a all white floral arch.

The Importance of Hiring an On-the-Day Wedding Coordinator.

Wedding planning can be an overwhelming process. From venues to catering, flowers to music, there are countless details to consider. While much attention is paid to preparing for the big day, it is important not to forget the day itself. Your wedding day should be all about enjoying yourself and celebrating the love you have with your loved ones, family and friends. This is where a day wedding coordinator comes in. An experienced wedding coordinator will assist you in making sure everything goes smoothly from the ceremony to the reception. This blog post discusses the importance of hiring a wedding girlfriend coordinator for your wedding and how to relax and enjoy your special day without stress and worries.


1. What exactly does an on-the-day wedding coordinator do?

An on-the-day wedding coordinator is responsible for ensuring that everything runs smoothly on the wedding day. They will work with you beforehand to get a clear understanding of your vision and make sure every detail is taken care of. On the day itself, they will coordinate with vendors, oversee the setup and breakdown of the event, and handle any issues that may arise. They are there to handle any last-minute emergencies, such as a vendor not showing up or a sudden change in the weather. They will have contingency plans in place to ensure that your day goes as smoothly as possible, no matter what happens. If any issues do arise, your coordinator will be there to handle them, allowing you to continue enjoying your day without any interruptions. They can also oversee the cleanup at the end of the night, ensuring that everything is tidied up and all vendors have left.

2. When should you hire an on-the-day wedding coordinator?

Once you have a list of potential coordinators, set up a meeting with them to discuss their experience and services. It’s important to ask about their experience in the wedding industry, their availability on your wedding day, their approach to working with vendors, and their problem-solving skills. You should ideally hire an on-the-day wedding coordinator at least 3 months before your wedding day. Typically the coordinator will be in touch for 6-8 weeks, this will give them enough time to familiarise themselves with your plans and ensure everything is organised for the big day.

3. What makes an on-the-day wedding coordinator different from a wedding planner?

A wedding planner will typically work with you throughout the entire wedding planning process, whereas an on-the-day wedding coordinator is hired specifically to oversee the wedding day itself. They will work with you in the weeks leading up to the wedding to ensure everything is organised, but their primary responsibility is to make sure everything runs smoothly on the day of your wedding.

4. How much does an on-the-day wedding coordinator cost?

The cost of an on-the-day wedding coordinator will vary depending on your location and the level of service you require. Generally, you can expect to pay anywhere from £1,000 to £2500 for this service. If in doubt, have a look at a few different coordinators and compare prices before coming to your final decision. While it may be tempting to go with the cheapest option, remember that you get what you pay for, and a good coordinator will be worth the investment to ensure your wedding day is as perfect as you imagined it to be.

5. How do I find the right on-the-day wedding coordinator for my wedding?

The best way to find an on-the-day wedding coordinator is to ask for recommendations from friends or family members who have recently gotten married. You can also search for wedding coordinators online and read reviews from previous clients. Make sure to interview potential coordinators to ensure they are a good fit for your wedding vision and personality. What is your chemistry like? You’ll be spending a lot of time with them leading up to your wedding day, so it’s important that you feel comfortable and confident in their ability to execute your vision.

We hope you enjoyed our blog post on the importance of hiring an on-the-day wedding coordinator for your dream wedding. Wedding planning can be a stressful process, but having a coordinator on the day of your wedding can help alleviate much of that stress. We hope that the information we provided will help you make an informed decision when it comes to selecting a coordinator for your big day. Congratulations on your upcoming wedding, and we wish you all the happiness in the world! 

If you would like The Tiny Planner to be your on-the-day coordinator click here to book a free consultation.

All photographs were taken by Anastasia Pitcher

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